Priority Points Criteria

The Priority Point System is designed to reward your loyalty and the level of your support.

The program encourages consistency and transparency in the allocation of the exhibition space. To put simply, the higher the ranking of an exhibitor's total priority points, the better access they will have to the preferred exhibit space and other benefits.

PRIORITY POINT SELECTION PROCESS

Exhibitors can apply for exhibit space based on the Priority Group which will be assigned 7 months prior to the concerned conference. Online floor plans will then be available.
Any exhibitor that misses their assigned Priority Group application deadline will be placed at the bottom of their group for assignment, or at the top of the next bracket to be assigned.
Applications received by their Priority Group deadline with deposits will be sorted based on points accumulated, and assigned as follows:

Priority points (highest to lowest)
Tie-breaker – Date/time stamp on application

For online applications, an immediate invoice will be issued. Payment of the requested deposit should follow within 72 hours. Failure to pay within the deadline will immediately release the selected products and offset the total Priority Points.

POINT ALLOCATION

Points have been calculated based on the 4 following criteria.

Type A points are based on exhibit space purchased (square meters purchased per exhibitor)

Between 1 and 15 sqm: 5 points
Between 16 and 30 sqm: 10 points
Between 31 and 50 sqm: 15 points
Between 51 and 150 sqm: 20 points
Between 151 and 200 sqm: 25 points
Over 200 sqm: 30 points

Type B points are based on USD invoiced for sponsoring activities (total investment except exhibit space)

Between $1 and $14,999: 5 points
Between $15,000 and $29,999: 10 points
Between $30,000 and $69,999: 15 points
Between $70,000 and $149,999: 20 points
Between $150,000 and $200,000 25 points
Over $200,000: 30 points

Type C points are based on frequency of participation (loyalty program)

For each congress in which your company is an exhibitor: 10 points
For each Academy season in which your company is a sponsor: 15 points

Type D points are based on registrations (delegate group registration registrations)

Between 1 and 50 registrations: 5 points
Between 51 and 99: 10 points
Between 100 and 149: 15 points
Between 150 and 199 : 20 points
Between 200 and 249 : 25 points
Over 249 registrations : 30 points

The Organizer rewards loyal exhibitors with weighted emphasis on frequent participation first - allowing recurrent partners on a budget to be placed at the same level as high level financial contributors, in terms of priority access to the online ordering platform.

Careful:

Co-exhibitors and cancellations do not receive Priority Points
Exhibitors do not receive Priority Points for their distributors
Loss/Penalty of Points – failure to adhere to the Organizer RULES and REGULATIONS will lead to the loss of priority points.

Early Tear-Down – Any exhibitor that chooses to tear down or dismantle their booth before the official closing timeframe will be subjected to penalties. Penalty: full deduction of points A and B
Rules/Violations – Failure to comply with booth display guidelines (i.e. excessive display height, space restrictions), and failure to adhere to exhibitor conduct policies (i.e. marketing outside of booth, excessive noise). Penalty: full deduction of points A and B
Default of Occupancy (No Show) – Exhibitors that fail to occupy their rented space without prior notification to AOP. Penalty: full deduction of points A and B

PRIORITY POINT GROUPS

All companies / view-only mode		31 May 2023

	Priority Point Range	Application opens

Priority Point Group is assigned based on Priority Points a company has accumulated since January 2015. The Priority Point Range for each group is different for each congress and year to adapt the growing pace of all members listed in the PPS groups.

In complete transparency, click here to see the PPS groups and their members (as of May 31st, 2023)

NOTES:

Missed Submission Deadline - Any exhibitor that misses their assigned Priority Group application deadline will be placed at the bottom of their group for assignment, or at the top of the next bracket to be assigned.
Companies Drawing Space For or With Others – Companies are prohibited from drawing for each other, except in the case when one company owns a percentage of another company. Proof of ownership may be requested for verification. In addition, the company name displayed on the booth will be restricted to only that of the eligible member company contracting booth space.
Priority Points are only earned when a company exhibits at an event. A company paying in full for space does not earn a priority point without exhibiting. Priority points are only allocated after the congress has taken place and the event is over. Priority points must be earned, not purchased.
Mergers/Acquisitions – During a merger or acquisition, points cannot be combined. The highest number of earned priority points by the parties involved will be utilized for space selection.